Administrative Assistant

Grade 3: £18,412 – £21,220 p.a.

Kellogg College is one of Oxford University’s largest and most international graduate colleges and has a unique mix of students: it is the University’s leading college for students reading for degrees on a part-time basis, and has a strong and vibrant body of full-time students as well. The College’s wider academic community includes members drawn from across the full range of academic disciplines in the University.

The person appointed as Administrative Assistant will become part of the College’s Academic Office. We are a small and friendly team working to support the University’s largest body of graduate students from initial application, through admission and induction, while on course, and eventually, to graduation. We work collaboratively with one another and the wider College staff to deliver the highest possible level of service and support to students at all times.

The postholder will be one of two Administrative Assistants and will report to the Assistant Academic Administrator (academic events) who is part of the Academic Office. The Academic Office also includes two other Assistant Academic Administrators. This role requires a high level of flexibility. Responsibilities will be varied and will include providing administrative support in relation to student records, academic events, website information, and office communications, among other duties. The postholder will play an important role in the smooth running of the Academic Office and helping the Academic Office to achieve its ambition of providing an efficient and friendly service to all College members and visitors.

The postholder will interact with a wide range of people within and outside of the College. Within the College this will include regular contact with College Officers, Fellows, staff members in the College’s other offices, and of course applicants and students from a diverse range of backgrounds. Outside the College the postholder will have regular contact with many Departments/Faculties, Divisions, University Offices, and other colleges.

We are looking for a friendly, professional and highly-motivated team player. You will have excellent communication skills and a good eye for detail. You will possess good IT skills, including experience with MS Word, Excel and databases. You will also have the ability to manage a varied workload, to respond flexibly to the demands of the job, and to maintain the confidentiality of personal data.

The closing date for applications is 12.00 noon on Monday 7 August 2017. Interviews are anticipated to be held on Friday 18 August 2017.

For further details of the role and responsibilities and to apply, visit the University’s recruitment page.