Starting at Kellogg

You will be registered automatically for an Oxford Nexus365 email account after you return your University Card Form. It can take up to seven days to receive your login details.

You need to activate your Oxford username, or Single Sign On (SSO) before you can log-in to your email account and other services (Student Self Service, Canvas etc).  These details will be sent to the primary email address recorded in the University’s system (usually taken from your application form).

Graduate students usually have two email addresses linked to the same mailbox, College and departmental. Both are in the form firstname.lastname@unit.ox.ac.uk.

The firstname.lastname part of your email address comes from your official name but if you would like to change this, please contact registration at IT Services registration@it.ox.ac.uk For more information, visit the University’s IT Services website

Please note: College will switch to using your @kellogg email address from Monday 16 October 2023 as by this point all new students should have a University email account set up.

IMPORTANT
Your University email is the official electronic communications channel used by your Department/College; messages will not be sent to alternative email addresses. Please ensure you check it at least once a day to avoid missing essential communications for key activities, such as examinations.

The most common way to access Wifi across the University of Oxford is via eduroam. Guidance on how to do this can be found at https://help.it.ox.ac.uk/network/wireless/services/eduroam/index

You will be invited to complete student registration from 1 September 2023.

The University has provided detailed guidance on how to complete this process in their guide to registration

In order to complete student registration, you will need to have first completed these steps:

1. Return your University Card Form: This will have been issued to you by your Department with your completion of conditions letter. If you have not received your University Card Form and are unaware of any unfulfilled conditions, please contac tyour Department.

2. University Single Sign On (SSO): Once you have returned your University Card Form you should receive your SSO, which gives you access to online resources, like your Oxford email account.

3. Complete registration on Student Self Service: This is also where you need to check your personal, contact, academic and other details. If you cannot amend a section, contact the Student Information and Advisory Service via the link provided.

Once you have completed your section, College will need to confirm your registration. We do this on a daily basis (weekdays only). Once we have completed our process, you are considered enrolled and you will be invited to collect your University Card from College.

Enrolled students can also download an enrolment certificate from Student Self Service. These can be used as proof of your student status to when opening a bank account or for for exemption from Council Tax (full time students only) .

Students entering the UK on a Student Visa will be required to complete right to study checks with the Academic Office before enrolling. If you are entering the UK on a visa, we will be in touch in early September with more information about this process.

The College is not otherwise involved with visas and immigration matters. For further information about visas and student immigration, including your visa obligations and responsibilities and registering with the police, please consult:

www.ox.ac.uk/students/visa

London to Oxford
There are regular coaches from UK airports, particularly from Heathrow and Gatwick, and from Stanstead airport. There is also a good train service to Oxford’s two train stations (Oxford and Oxford Parkway) from either London’s Paddington or Marylebone train stations. The UK is currently experiencing a high number of train strikes, we recommend you check for updates regularly before travelling.

Please note, Oxford Railway Station will be closed on the following dates:
• 10 September
• 13 October

The University has provided information on Rail Replacement Services on their website. Alternatively, you can travel to Oxford Parkway station, which has a frequent bus service to central Oxford.

If driving to Oxford, parking in the town is limited, so you might want to make use of Oxford’s various Park and Ride sites.

Getting about Oxford

If you are staying in Kellogg accommodation, you will find that it is a short taxi ride from either of the major Oxford train stations, coach station, or city centre. You can walk but may not wish to do so if you have luggage.

You can find information in our Student Handbook about the various types of public transport in Oxford. A popular way to get around is by bicycle, information on cycling can be found in the College’s Student Handbook http://handbook.kellogg.ox.ac.uk/life-at-kellogg/travel-and-transport

If you are bringing a bike with you, or purchasing one when you arrive, The Bike Doctor will be available on site on Thursday 28 September from 09:00 – 12:00, to check it over and help with any repairs.

The College has an arrangement with the doctors at the 19 Beaumont Street Surgery to provide medical cover for our students. You can register online with the surgery (make sure you select Kellogg College) Please read the surgery’s student registration document first.

You are strongly advised to register with this medical practice as soon as possible. UK students should have their NHS number to hand; international students will receive an NHS number once registered.

Full-time students living in Oxford are advised to register with the practice as soon as possible, ideally before arrival in Oxford and certainly within the first two weeks arriving.

Part-time home students not be living in Oxford should remain registered with their local doctor.

Students studying in the UK for less than six months can access healthcare privately (charges apply) at 19 Beaumont Street. You would not be entitled to routine NHS healthcare unless it is a medical emergency that cannot wait until you return home.

Medical paperwork/certificates/prescriptions

If you have any pre-existing medical conditions please bring as much documentation as possible with you to Oxford so that appropriate care and management of any conditions can be put in place. It will greatly help medical staff at the surgery if you can provide details of medical conditions and any medicines that you are taking.

IMPORTANT INFORMATION ABOUT IMMUNISATIONS
Please read this immunisation letter from the Student Welfare Team, which contains important information on Covid-19 vaccinations and details of immunisations that may be useful to arrange before you arrive in the UK, plus other useful health information.

College is running a series of welcome events for new students. We hope these give you a taste of College life, the chance to connect with new people, and the opportunity to find out more about College and Oxford including ways we can help you, and important induction information. Welcome Weeks will run from 18 September until 13 October; most events are open to new and returning students.

We hope to offer a variety of events, online and in person, these will be listed on the Welcome Weeks programme, and some may require booking.

It is highly recommended that students attend the Oxford SU Freshers’ Fair, to get an introduction to the many clubs and societies that will be available to you in Michaelmas term 2023 onwards.

This year the Freshers’ Fair will be happening at University Parks on 4 & 5 October. The Kellogg College slot with be from 15:00 – 16:00 on Friday 7  October. The MCR will lead students down to University Parks from the College Reception.

More information can be found here: www.oxfordsu.org/freshers-fair

We strongly recommend that all international students consult the University Guide which can be found on the University’s website, in the ‘Before you arrive’ section here www.ox.ac.uk/students/new/arrive, as well as the orientation information for those students from outside the UK on this page www.ox.ac.uk/students/new/international

International students might wish to open a bank account either before or upon arrival in the United Kingdom.

Freshers are invited to attend an Induction and Coming Up Meal; these meals offer an excellent way of learning about the College and meeting your fellow students. Attendance at an Induction and Coming Up Dinner or Lunch is highly recommended, and the meal is complimentary*, a great way to introduce you to the delights of dining at Kellogg.

Students will be notified when booking opens via email, in September. In the meantime, you may like to make a note of the dates below.

• Friday 29 September – Dinner 6.45pm-9.30pm
• Wednesday 4 October – Dinner 6.45pm-9.30pm
• Friday 6 October – Dinner 6.45pm – 9.30pm
• Friday 13 October – Lunch 12.15pm-2.30pm

You can only attend 1 meal; duplicate bookings will be removed. Booking is on a first come, first served basis.

*There is a charge for those who book but don’t attend or cancel after the cancellation window has closed.

Matriculation is the ceremony that marks your formal admission to the University’s academic community. The majority of new students will be required to attend a ceremony in Oxford. You will be contacted in early September if you are required to attend the ceremony on Saturday 14 October.

If your course does not require you to be in Oxford for teaching around this date, Kellogg College expects those who live close enough to Oxford to make sustainable travel arrangements to attend. If you are unable to attend, it is possible to request permission to postpone your attendance to a later matriculation ceremony.

If you would like to discuss any wellbeing, health, or disability matters please contact the Academic Registrar, Carina Klingenberg,  academic.office@kellogg.ox.ac.uk  for a confidential chat and to learn more about available support. If you are likely to require special exam arrangements because of either medical circumstances or a specific learning disability, for example dyslexia, it is essential that you contact Carina as soon as possible to secure permission for these arrangements. If you have a disability, you should also contact the  University’s Disability Advisory Service  if you haven’t already done so.

There is lots of support available at Oxford, and College wants to help you make the most of that support. A great source of information is the University’s website Student Health and Welfare and you may find the information on the  College’s website,, which includes contacts from peer support to College Advisors, and the  Oxford University Student Union  (Oxford SU), helpful too.

The Academic Office emails all students termly with details of financial support available from the College and the University, including study support grants and support if you experience unexpected hardship, and you are welcome to contact Carina to discuss any financial concerns you might have, at any time.

The below information is for those students who pay their fees to College rather than their Department.

All fees are to be paid in full at or before the beginning of the academic year (by the end of 1st Week – 13 October 2023); however, Kellogg College offers students the option of paying the Course Fee in monthly or termly instalments. Payment instructions will be sent to the e-mail address used during the admissions process. Further information on paying course fees can be found in the Student Handbook
Please do not make any payments without being in receipt of an invoice or making prior arrangements with the Finance Office.

There are a number of student roles available at Kellogg College and you may apply for as many roles as your wish. In addition to any skills that are particular to the role, you will be required to be reliable, friendly and demonstrate a commitment to representing Kellogg College positively at all times. Please see the list below.

The University’s Careers Service also holds a careers fair in Michaelmas term. To register, please visit: Registrations Now Open for Oxford’s Michaelmas Careers Fairs | Oxford University Careers Service

Kellogg uses an online booking system called Upay to book certain College events, such as Guest Night Dinners You can find out more about Upay and booking/paying for College meals in the Kellogg Student Handbook http://handbook.kellogg.ox.ac.uk/catering-at-kellogg-college/meal-charges-and-payment/

Should you have an issue when making a booking, please contact the Hospitality team at hospitality@kellogg.ox.ac.uk

Your Upay account is linked to your active University Card, so please always bring it with you to College.