Starting at Kellogg

You will be registered automatically for an Oxford Nexus365 email account after you return your University Card Form. It can take up to seven days to receive your login details.

You need to activate your Oxford username, or Single Sign On (SSO) before you can log-in to your email account and other services (Student Self Service, Canvas etc).  These details will be sent to the primary email address recorded in the University’s system (usually taken from your application form).

Graduate students usually have two email addresses linked to the same mailbox, College and departmental. Both are in the form firstname.lastname@unit.ox.ac.uk.

The firstname.lastname part of your email address comes from your official name but if you would like to change this, please contact registration at IT Services registration@it.ox.ac.uk For more information, visit the University’s IT Services website

Please note: College will switch to using your @kellogg email address from Monday 17 October 2022 as by this point all new students should have a University email account set up.

IMPORTANT
Your University email is the official electronic communications channel used by your Department/College; messages will not be sent to alternative email addresses. Please ensure you check it at least once a day to avoid missing essential communications for key activities, such as examinations.

The most common way to access Wifi across the University of Oxford is via eduroam. Guidance on how to do this can be found at https://help.it.ox.ac.uk/network/wireless/services/eduroam/index

An essential part of being a student of the University is the annual completion of registration and enrolment. You are strongly advised to do this as soon as possible in order to access the wide range of resources available to you.

If you have not already done so, please read the University’s guide to registration The Academic Office will also be holding an online Registration Q&A session on the 5 September 2022; details will be emailed to you.

The registration process:

1. Return your University Card Form: This will have been issued to you by your Department with your completion of conditions letter. If you have not yet received your University Card Form then it may be that you still have an unfulfilled condition. If in doubt – check with your Department and College.

2. University Single Sign On (SSO): Once you have returned your University Card Form you should receive your SSO, which gives you access to, among other online resources, the University’s Student Website and Student Self Service (on the right hand menu). See the IT at Oxford section above for more information about your SSO.

3. Confirm your enrolment on Student Self Service: This is also where you need to check and amend, if necessary, your personal, contact, academic and other details. If you cannot amend a section, contact the Student Information and Advisory Service via the link provided.

4. Registration confirmation: Once you have registered via Student Self Service the College will complete an internal process to confirm your registration. We do this on a daily basis (weekdays only) during the Registration period. Once we have completed our process, you are then deemed to be registered and any student maintenance loans and grants (where applicable) will be paid directly in to your bank account following the first day of term for your programme of study (you should allow three to five working days for receipt).

5. Your University Card: Once all registration procedures are complete, you are enrolled and your University Card can be collected by appointment from College. Booking details will be advised.

6. Enrolment Certificate: If you need confirmation of your student status for the purposes of opening a bank account or as proof of your exemption for Council Tax (full time students only) then you will be able to print an Enrolment Certificate from Student Self Service.
Note: if the Enrolment Certificate needs to be stamped by the College’s Academic Office, please send a PDF of the Enrolment Certificate to academic.office@kellogg.ox.ac.uk so we can stamp it and email it back to you.

Students entering the UK on a Student Visa will be required to complete arrivals monitoring with the College before enrolling. If you are entering the UK on a visa, we will be in touch in early September with more information about this process. A small number of students might be required to do this in-person at College (booking an appointment in advance) but we expect to be able to complete these steps for the majority of visa holders remotely.

The College is not otherwise involved with visas and immigration matters. For further information about visas and student immigration, including your visa obligations and responsibilities and registering with the police, please consult
www.ox.ac.uk/students/visa

London to Oxford
There are regular coaches from UK airports, particularly from Heathrow and Gatwick, and from Stanstead airport. There is also a good train service to Oxford’s two train stations (Oxford and Oxford Parkway) from either London’s Paddington or Marylebone train stations.

Please note, Oxford Railway Station will be closed on the following dates:
• Saturday 10 and Sunday 11 September
• Saturday 17 and Sunday 18 September
• Saturday 24 and Sunday 25 September
• Saturday 1 and Sunday 2 October

The University has provided information on Rail Replacement Services on their website. Alternatively, you can travel to Oxford Parkway station, which has a frequent bus service to central Oxford.

If driving to Oxford, parking in the town is limited, so you might want to make use of Oxford’s various Park and Ride sites.

If you are travelling from outside of the United Kingdom and are concerned about how the Covid-19 Pandemic will affect your travel to Oxford please follow to read the University of Oxford’s response to the Covid-19 Pandemic and its effect on international travel.

Getting about Oxford

If you are staying in Kellogg accommodation, you will find that it is a short taxi ride from either of the major Oxford train stations, coach station, or city centre. You can walk but may not wish to do so if you have luggage.

You can find information in our Student Handbook about the various types of public transport in Oxford. A popular way to get around is by bicycle, information on cycling can be found in the College’s Student Handbook http://handbook.kellogg.ox.ac.uk/life-at-kellogg/travel-and-transport

If you are bringing a bike with you, or purchasing one when you arrive, The Bike Doctor will be available on site on Friday 30 September and Monday 24 October 2022 from 08:30 – 13:00, to check it over and help with any repairs.

The College has an arrangement with the doctors at the 19 Beaumont Street Surgery to provide medical cover for our students. You can register online with the surgery (make sure you select Kellogg College) Please read the surgery’s student registration document first.

You are strongly advised to register with this medical practice as soon as possible. UK students should have their NHS number to hand; international students will receive an NHS number once registered. This is especially important if you have not had the Covid-19 vaccinations as an NHS number is often required to obtain vaccinations. An NHS number is also needed to use the University’s Early Alert Service for testing.

Full-time students living in Oxford are advised to register with the practice as soon as possible, ideally before arrival in Oxford and certainly within the first two weeks arriving.

Part-time home students not be living in Oxford should remain registered with their local doctor.

Students studying in the UK for less than six months can access healthcare privately (charges apply) at 19 Beaumont Street. You would not be entitled to routine NHS healthcare unless it is a medical emergency that cannot wait until you return home.

Medical paperwork/certificates/prescriptions

If you have any pre-existing medical conditions please bring as much documentation as possible with you to Oxford so that appropriate care and management of any conditions can be put in place. It will greatly help medical staff at the surgery if you can provide details of medical conditions and any medicines that you are taking.

IMPORTANT INFORMATION ABOUT IMMUNISATIONS
Please read this immunisation letter from the Student Welfare Team, which contains important information on Covid-19 vaccinations and details of immunisations that may be useful to arrange before you arrive in the UK, plus other useful health information.

College is running a series of welcome events for new students. We hope these give you a taste of College life, the chance to connect with new people, and the opportunity to find out more about College and Oxford including ways we can help you, and important induction information. Welcome Weeks will run from 19 September 2022 until 14 October 2022; most events are open to new and returning students.

We hope to offer a variety of events, online and in person, these will be listed on the Welcome Weeks programme, and some may require booking.

It is highly recommended that students attend the Oxford SU Freshers’ Fair, to get an introduction to the many clubs and societies that will be available to you in Michaelmas term 2022 onwards.

This year the Freshers’ Fair will be happening at University Parks on 6 & 7 October. The Kellogg College slot with be from 15:00 – 16:00 on Friday 7 October. The MCR will lead students down to University Parks from the College Reception.

More information can be found here: www.oxfordsu.org/freshers-fair

We strongly recommend that all international students consult the University Guide which can be found on the University’s website, in the ‘Before you arrive’ section here www.ox.ac.uk/students/new/arrive, as well as the orientation information for those students from outside the UK on this page www.ox.ac.uk/students/new/international

International students might wish to open a bank account either before or upon arrival in the United Kingdom.

Freshers are invited to attend an Induction and Coming Up Meal; these meals offer an excellent way of learning about the College and meeting your fellow students. Attendance at an Induction and Coming Up Dinner or Lunch is highly recommended, and the meal is complimentary*, a great way to introduce you to the delights of dining at Kellogg.

Students will be notified when booking opens via email, in September. In the meantime, you may like to make a note of the dates below.

• Friday 30 September – Dinner 6.45pm-9.30pm
• Wednesday 5 October – Dinner 6.45pm-9.30pm
• Friday 14 October – Lunch 12.15pm-2.30pm

Please note you can only attend 1 meal; duplicate bookings will be removed. Booking is on a first come, first served basis.

*There is a charge for those who book but don’t attend or cancel after the cancellation window has closed.

Matriculation is the ceremony that marks your formal admission to the University’s academic community. For the vast majority of students who are newly admitted to the University it is necessary to attend a ceremony in Oxford within the first three terms on course and prior to final assessment.

Unless otherwise advised, all students commencing study this Michaelmas term should attend the ceremony on Saturday 15 October 2022. Full details of this ceremony and instructions for arranging your attendance will be issued by the Academic Office when all conditions of admission have been met. Students who must attend a ceremony but are unable to do so on this occasion may be permitted to postpone their attendance to a later date by prior arrangement.

The College is responsible for making the arrangements for the matriculation of all its students and your College Offer Letter will have included information about what arrangements apply in your particular circumstances. There are a small number of programmes where matriculation is never required in person and you will have been advised if that applies to you.

If you would like to discuss any wellbeing, health, or disability matters please contact Jess Pearson in the Academic Office academic.office@kellogg.ox.ac.uk for a confidential chat and to learn more about available support. If you are likely to require special exam arrangements because of either medical circumstances or a specific learning disability, for example dyslexia, it is essential that you contact Jess as soon as possible to secure permission for these arrangements. If you have a disability, you should also contact the University’s Disability Advisory Service if you haven’t already done so.

There is lots of support available at Oxford, and College wants to help you make the most of that support. A great source of information is the University’s website Student Health and Welfare and you may find the information on the College’s website, which includes contacts from peer support to College Advisors, and the Oxford University Student Union (Oxford SU), helpful too.

The Academic Office emails all students termly with details of financial support available from the College and the University, including study support grants and support if you experience unexpected hardship, and you are welcome to contact Jess to discuss any financial concerns you might have, at any time.

The University Student Handbook, Course Handbook, College Student Handbook and Exam Regulations all form part of the regulatory framework of the University. It is important that you read all of these documents each year as there may be important changes in them.

Kellogg College Student Handbook

University Student Handbook 2021/22 – this link will be updated to the 2022/23 academic year when the new University Student Handbook becomes available.

You will be expected to pay all fees for the 2022/23 academic year by the start of your first term. Exactly how and when you pay will depend upon who the fees are to be paid to, which is determined by your programme of study.

For most programmes fees are paid to the College.

You can check what fees the College is expecting to charge you by looking at the first part of your Financial Declaration Form, which accompanied your College Offer Letter.

You will receive an invoice for your fees from College at or before the beginning of the academic year which will need to be paid in full at or before the beginning of the academic year (by the end of 1st Week, 14 October 2022). Invoices for Freshers are sent by e-mail attachment to the e-mail address used during the admissions process. Further information on paying course fees can be found in the Student Handbook
Please do not make any payments without being in receipt of an invoice or making prior arrangements with the Finance Office.

In exceptional circumstances it may be possible to agree an instalment plan for paying fees. If you would like to discuss this, please email the Finance Office (financials@kellogg.ox.ac.uk), setting out your reasons for wishing to pay in instalments. Please note this will need to be agreed in advance of the due date of your fees which will be clearly stated on your invoice.

For some programmes, fees are collected by the Department/Faculty.

This is most commonly the case for students on part-time modular programmes, fees for which are structured differently because of the flexible nature of studies. Typically, you will be expected to pay your fees to the Department/Faculty rather than the College if they dealt with the Financial Declaration during the admissions process.

Department/Faculties collecting fees will have their own arrangements for this including payment methods and deadlines. Please consult guidance provided by the Department/ Faculty for more information about these arrangements.

There are a number of student roles available at Kellogg College and you may apply for as many roles as your wish. In addition to any skills that are particular to the role, you will be required to be reliable, friendly and demonstrate a commitment to representing Kellogg College positively at all times. Please see the list below.

The University’s Careers Service also holds a careers fair in Michaelmas term. To register, please visit: Registrations Now Open for Oxford’s Michaelmas Careers Fairs | Oxford University Careers Service

Kellogg uses an online booking system called Upay to book certain College events, such as Guest Night Dinners You can find out more about Upay and booking/paying for College meals in the Kellogg Student Handbook http://handbook.kellogg.ox.ac.uk/catering-at-kellogg-college/meal-charges-and-payment/

Should you have an issue when making a booking, please contact the Hospitality team at hospitality@kellogg.ox.ac.uk

Your Upay account is linked to your active University Card, so please always bring it with you to College.